One operations dashboard for 25 locations

Role-based dashboards, real-time KPIs, automated reporting and mobile access — replacing spreadsheet operations across 25 offices.

ReactNext.jsPythonPostgreSQLRedisAWS

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2 days/wk
Manual reporting eliminated
25
Locations unified
<1 min
KPI refresh
3
Role-based views

The client

Spreadsheet chaos across 25 offices

A multi-location professional services company ran its operation on spreadsheets, emailed reports and manual data collection. Regional directors spent two full days a week compiling performance reports.

The problem

Decisions a week behind the data

Executives had no real-time view of performance. By the time reports were compiled the data was a week old.

Under-performing locations were identified too late to intervene.

Two days a week compiling reports per region
Week-old data at the executive level
No consistent metrics across locations
No mobile access for location managers

What we built

4 systems, one platform

Violet marks the parts where the AI does the work. A human approves every consequential change.

Module 01
Role-based dashboards
Views for location managers, regional directors and executives — each sees exactly the metrics and actions for their role.
- Three role profiles
- Scoped permissions
- Drill-downs
- Saved views
Module 02
Real-time KPI engine
Live feeds from POS, HR and scheduling tools aggregated into one metrics layer with sub-minute refresh.
- POS / HR / scheduling feeds
- Unified metrics layer
- Sub-minute refresh
- Historical trends
Module 03 AI does this
Automated reporting
Weekly, monthly and quarterly reports generated and distributed automatically — the two days a week are gone.
- Scheduled generation
- Stakeholder distribution
- PDF & web formats
- Anomaly callouts
Module 04
Mobile-first interface
Responsive application optimised for tablet and phone so managers can check performance from the floor.
- Phone & tablet layouts
- Offline-tolerant
- Push alerts
- Fast load

Stack

ReactNext.jsPythonPostgreSQLRedisAWSREST APIsTailwind CSS

Custom Software·Healthcare

Outcome

2 days/wk reporting time saved.

More proof

Other systems we've shipped

Case study

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